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Information Sharing Protocols

 

An Information Sharing Protocol (ISP) is a set of common rules binding on all the organisations involved in an information sharing initiative. They are also known as Data Sharing Agreements (DSA) and Information Sharing Agreements (ISA).

The WEISF Partnership are working together to publish all Information Sharing Protocols for you to view here. The Protocol provides the purpose of the information sharing initiative, the organisations that will be involved in the information sharing, the information items to be shared and the basis for sharing.

Once the ISP has been signed by all partners involved, email it to weisf@essex.gov.uk to be published.

The list below shows the partners who are sharing and what ISPs are in place.

For reference also, please click this link for our WEISF partners - Organisation ISP approvers (title roles).

Click here to access the Information Sharing Protocol review template and the Information Sharing Protocol spreadsheet which is a 'live' document.

NEWS:  Update on the Overarching Information Sharing Protocol & Sharing Specific for Purpose Template ……… further details can be found here. 

 

Growing Essex Economy​ (5)

Title Purpose Lead Organisation Other Organisations Involved Review date
VOA HMRC Information Sharing Protocol This ISP sets out the overarching arrangements for all information that is shared by the Valuation Office Agency (VOA) with the Billing Authority. Valuation Office Agency (VOA) Braintree District Council Feb-2018
VOA HMRC Information Sharing Agreement This information Sharing Agreement sets out the specific information sharing arrangements for the sharing of information (as specified in section 4) by the Valuation Office Agency (VOA) with the Billing Authority Valuation Office Agency (VOA) Braintree District Council Feb-2018
BEST Growth Hub Data Sharing Protocol This ISP is to facilitate the delivery and management of business support services to SMEs in the Essex, Southend and Thurrock area provided by South East Local Enterprise Partnership under the auspices of the BEST Growth Hub, supported by the Delivery Partners. Southend on Sea Borough Council Thurrock District Council May-2019
BEST/BES/K&M Growth Hub Data Sharing Protocol To facilitate the delivery and management of business support services to SMEs in the East Sussex, Essex, Kent, Medway, Southend and Thurrock area provided by South East Local Enterprise Partnership (SELEP) under the auspices of the BEST, BES and K&M Growth Hubs; supported by delivery partners Let’s do Business (BES) and Kent Invicta Chamber of Commerce (K&M) Southend on Sea Borough Council Kent County Council Medway Council East Sussex County Council Essex County Council Mar-2021
SELEP - DSA with Education & Skills Funding Agency (ESFA) Access to Data Cube & Localism Dashboard The primary purpose of the Data Cube management information reports is to inform the continued development and implementation of the LEP Local Growth and Strategic Economic Plans and support the process of addressing priority skills issues. Essex County Council Medway Council Southend on Sea Borough Council Kent County Council Thurrock Council Mar-2024

Health and Wellbeing (10)

Title Purpose Lead Organisation Other Organisations Involved Review date
Emotional Wellbeing & Mental Health Service ​To improve the emotional wellbeing and mental health of children and young people, aged 0-18, and 0-25 for Special Educational Needs children.  The new service will be delivered as per the service specification Essex County Council North East London Foundation Trust, Southend Borough Council, Thurrock Council Apr-2021
Syrian Vulnerable Persons Resettlement Scheme DSP ​The Authority will share personal data described at Section 7 of this Annex B to inform the recipient of the specific needs of the beneficiaries, and aid the ongoing resettlement planning. Home Office Oct-2018
Integrated Pre-Birth to 19 Health, Well-being and Family Support Services Supporting children, young people and their families from conception through birth, the early years and growing up will give all children the best opportunity to succeed. We want children and young people to thrive, be healthy, to have fun at school and while learning and make a positive contribution to throughout their lives. Essex County Council Virgin Care, Barnardos, Basildon and Thurrock University Hospitals NHS Foundation Trust, CHUFT, MEHT, Princess Alexandra Hospital NHS Trust, Southend University Hospital NHS Foundation Trust, Provide Mar-2018
3rd Party Access ISP This supports 3rd party access to the Essex County Council (ECC) Mosaic social care system to facilitate partnership working and delivery of commissioned services to ensure that any access to the system is lawful, necessary and appropriate. Essex County Council Essex Cares LTD (ECL), Essex Police, Action for Children, Barnardos, Essex Partnership Foundation Trust (EPUT), Westminster Drug Project, Department for Works & Pensions, Anglia Ruskin University, Capita Resourcing Limited Jan-2018
Access to the Child Health Information System for Safeguarding Purposes ECC Children & Families have statutory duties under the Children Act 1989 to safeguard and promote the welfare of children. Under Section 11 of that Act, ECC Children & Families are required to provide a mechanism for professionals, families and members of the community to express any safeguarding concerns they have for children and for these to be reviewed and decisions made by a qualified social worker about what action, if any, is necessary to safeguard or promote the welfare of that child. Essex County Council Provide, NHS England - Eastern Region Jun-2022
SET LeDeR Information Sharing Agreement The sharing of appropriate information between agencies about people with learning disabilities who have died is vital to identify if any learning could come from a review of their death that will lead to service improvements. The need for effective multi-agency working and information sharing in order to secure improved outcome is clearly stated in a number of reviews, policy documentation and statutory guidance. Learning Disabilities Morality Review (LeDeR) Partners from Health and Social Care organisations within Essex Mar-2018
Inside Out Programme - Commissioning Coaching for Children in Care To improve outcomes for children in care who are at risk of escalating to secure accommodation/ high cost residential packages by providing co-ordinated intensive support for the young person and their family. The aim is to facilitate return home or a step down in care wherever appropriate. Essex County Council The Children Society (TCS) - East Tavistock Institute of Human Relations (TIHR) Aug-2019
Oral Health Survey of 5 yr old Children 2018/19 Community Dental Services as part of PH England has been commissioned to undertake oral health survey to understand dental decay in the selected population. The data providing evidence on which to base preventative care programmes and interventions. Sharing data from central database of school children thus removing the need for individual schools to provide. Essex County Council Community Dental Services Community Interest Company (CDS CIC) May-2020
West Essex Integrated Care Partnership Overarching DSA To ensure that new models of care can be implemented in line with the needs of the west Essex population. This overarching ISP has been drawn up to show the safeguards that are in place to allow sharing to happen safely and to document the sharing that is taking place as part of this work. West Essex CCG Princess Alexandra Hospital (Harlow) Essex Partnership University Foundation Trust (EPUT) Stellar Healthcare Uttlesford Health Essex County Council Sep-2019
Access to the Child Health Information System for Schools To ensure children in Essex continue to receive the health services that they are entitled to and are not placed at risk by allowing the correct health professionals to be engaged in their health care e.g. National Child Measurement Programme and other screening services as directed by the DoH; to ensure school immunisation programmes are arranged and immunisation programmes are followed., etc. Agreement will ensure that:- Children with no school allocated to them are updated on the CHIS System (TPP SystmOne); Children’s records, moving into or out of the area are transferred/requested and accounted for in a timely manner; That all children living or attending school within area have an electronic Child Health Record. Provide Essex Partnership University NHS Foundation Trust (EPUT) All Essex Schools Apr-2022

Learning and Education (8)

Title Purpose Lead Organisation Other Organisations Involved Review date
Attendance Solutions The sharing is necessary to enable the Attendance Compliance Team and Aquinas Provisions to securely share information to issue Penalty Notices in relation to non-school attendance on behalf of Essex schools. This information will only be shared with Aquinas, where express consent has been obtained from the schools commissioning their services. Essex County Council Attendance Solutions Jun-2022
School Penalty Notice for Non-Attendance The sharing is necessary to enable the Attendance Compliance Team and Aquinas Provisions to securely share information to issue Penalty Notices in relation to non-school attendance on behalf of Essex schools. This information will only be shared with Aquinas, where express consent has been obtained from the schools commissioning their services. Essex County Council Education Welfare Advisory & Support Service (EWASS) Jun-2022
School Penalty Notice for Non-Attendance (Aquinas) The sharing is necessary to enable the Attendance Compliance Team and Aquinas Provisions to securely share information to issue Penalty Notices in relation to non-school attendance on behalf of Essex schools. This information will only be shared with Aquinas, where express consent has been obtained from the schools commissioning their services. Essex County Council Aquinas Jun-2022
Client Caseload Information System (CCIS) Information Sharing Framework To effectively share information relating to young people with learning difficulties and disabilities. Essex County Council Thurrock Unitary Authority, Southend Borough Council, Kent County Council, Medway, Royal Borough of Kingston, 15billion, East Sussex Jan-2019
Local Authority Data Sharing Agreement Twice Yearly Reports ​In order for Local Authorities to fulfil their duty, to encourage, enable or assist effective participation, the records must reflect the full learner picture Skills Funding Agency Dec-2019
Information Sharing Agreement with Education and Learning Services This Information Sharing Protocol sets out the overarching Information Sharing Principles between Essex County Council's and Essex Education learning providers in sharing data between the organisations. Essex County Council Sep-2017
Hertfordshire School Admissions Hertfordshire County Council (HCC) require data for a transfer from primary school to secondary school mail out. They require the information of current year 5 students who live in Hertfordshire but who attend a school in Essex. Once received, the data will be used to distribute information about Hertfordshire secondary schools open events. Essex County Council Hertfordshire County Council Aug-2019
Exhange of 16-19 Funded Provision Information The data and information shared from Department of Education will enable ECC to plan and conduct further analysis of the funded educational provision for 16-19 year olds in their area. Department of Education Essex County Council Jan-2019

Safer Community (4)

Title Purpose Lead Organisation Other Organisations Involved Review date
FGM To improve outcomes for children, young people and their families by ensuring they get the services they require.  To protect children and young people from suffering harm from abuse or neglect and to prevent them from offending. Essex County Council Barnardos Jun-2022
Troubled Families Programme The Expanded Troubled Families Programme aims to turn around the lives of families with multiple problems including crime, poor school attendance, anti-social behaviour, unemployment and domestic violence and abuse.​  Data sharing for the purpose of the evaluation of the Programme will significantly improve the evidence base, and improve understanding of whether this type of programme is effective in intervening with families. DCLG Essex County Council Dec-2022
Safeguarding ISP The purpose of this agreement is to facilitate the exchange of personal and sensitive information in the interests of protecting children, young people and adults from actual or potential harm and to ensure that when information is shared the legal means to do so exists. Essex County Council Please see appendix D for full list of signatories May-2018
Essex Domestic Abuse Partnership's - VAWG Evaluation The Essex Domestic Abuse Partnership has engaged ARU to evaluate the Violence against Women and Girls (VAWG) programme to inform decision making and planning in relation to future program continuity and improvements. VAWG partners supply personal data for which they are Data Controllers to allow ARU to contact prospective participants to undertake interviews. Analysis of interview responses provides the partners with part of the evaluation of their current services. Anglia Ruskin University Essex County Council Feb-2020