Skip to main content

Information Sharing Protocols

 

An Information Sharing Protocol (ISP) is a set of common rules binding on all the organisations involved in an information sharing initiative. They are also known as Data Sharing Agreements (DSA) and Information Sharing Agreements (ISA).

The WEISF Partnership are working together to publish all Information Sharing Protocols for you to view here. The Protocol provides the purpose of the information sharing initiative, the organisations that will be involved in the information sharing, the information items to be shared and the basis for sharing.

Once the ISP has been signed by all partners involved, email it to weisf@essex.gov.uk to be published.

The list below shows the partners who are sharing and what ISPs are in place.

For reference also, please click this link for our WEISF partners - Organisation ISP approvers (title roles).

Click here to access the Information Sharing Protocol review template and the Information Sharing Protocol spreadsheet which is a 'live' document.

NEWS:  Update on the Overarching Information Sharing Protocol & Sharing Specific for Purpose Template ……… further details can be found here. 

 

Growing Essex Economy​ (3)

Title Purpose Lead Organisation Other Organisations Involved Review date
0012 - SELEP (ECC) DSA with the ESFA V2.0 The primary purpose of the Data Cube management information reports is to inform the continued development and implementation of the LEP Local Growth and Strategic Economic Plans and support the process of addressing priority skills issues. Essex County Council Medway Council Southend on Sea Borough Council Kent County Council Thurrock Council Mar-2024
0017 - BEST Growth Hub This ISP is to facilitate the delivery and management of business support services to SMEs in the Essex, Southend and Thurrock area provided by South East Local Enterprise Partnership under the auspices of the BEST Growth Hub, supported by the Delivery Partners. Southend on Sea Borough Council Tendring District Council May-2019
0018 - BEST_BES_K&M Growth Hub To facilitate the delivery and management of business support services to SMEs in the East Sussex, Essex, Kent, Medway, Southend and Thurrock area provided by South East Local Enterprise Partnership (SELEP) under the auspices of the BEST, BES and K&M Growth Hubs; supported by delivery partners Let’s do Business (BES) and Kent Invicta Chamber of Commerce (K&M) Southend on Sea Borough Council Kent County Council Medway Council East Sussex County Council Essex County Council Nov-2019

Health and Wellbeing (9)

Title Purpose Lead Organisation Other Organisations Involved Review date
0032 - Syrian Vulnerable Persons Resettlement Scheme Data Sharing Protocol The Authority will share personal data described at Section 7 of this Annex B to inform the recipient of the specific needs of the beneficiaries, and aid the ongoing resettlement planning. Home Office Jan-2018
0036 - 3rd Party Access ISP This supports 3rd party access to the Essex County Council (ECC) Mosaic social care system to facilitate partnership working and delivery of commissioned services to ensure that any access to the system is lawful, necessary and appropriate. Essex County Council Action for Children (Multi-Systemic Therapies), Anglia Ruskin University (Student Social Workers), Barnardos (FGM), Brunel University, Capita Resourcing Limited (HIP & Temp workers), Dept. for Works & Pensions (Family Solutions), ECL (Essex Cares Ltd, Essex Partnership University Foundation Trust (EPUT), Essex Police, Frontline (Temp Workers), London Metropolitan University, Mid Essex Hospital Service NHS Trust, Middlesex University, National Probation Service, PA Consulting Services Limited (ASC Digital Program), Payerise (Temp Workers), Phoenix Futures (Full Circle), Pulse (Temp Workers), Open University, Remedy (HIP), Suffolk University, Thurrock Council, University of East Anglia, University of East London, University of Essex, University of Hertfordshire. Aug-2019
0037- Integrated Pre-Birth to 19 Health, Wellbeing and Family Support Services Supporting children, young people and their families from conception through birth, the early years and growing up will give all children the best opportunity to succeed. We want children and young people to thrive, be healthy, to have fun at school and while learning and make a positive contribution to throughout their lives. Essex County Council Virgin Care, Barnardos, Basildon and Thurrock University Hospitals NHS Foundation Trust, CHUFT, MEHT, Princess Alexandra Hospital NHS Trust, Southend University Hospital NHS Foundation Trust, Provide Mar-2018
0042 - Access to the Child Health Information System for Safeguarding purposes ECC Children & Families have statutory duties under the Children Act 1989 to safeguard and promote the welfare of children. Essex County Council Provide, NHS England - Eastern Region Jun-2022
0043 - Inside Out Programme – Commissioning Coaching for Children in Care To improve outcomes for children in care who are at risk of escalating to secure accommodation/ high cost residential packages by providing co-ordinated intensive support for the young person and their family. The aim is to facilitate return home or a step down in care wherever appropriate. Essex County Council The Children Society (TCS) - East, Tavistock Institute of Human Relations Aug-2021
0044 - Oral Health Survey of 5 year old Children 2018/19 Community Dental Services as part of PH England has been commissioned to undertake oral health survey to understand dental decay in the selected population. The data providing evidence on which to base preventative care programmes and interventions. Sharing data from central database of school children thus removing the need for individual schools to provide. Essex County Council Community Dental Services Community Interest Company (CDS CIC) May-2020
0045 - West Essex Integrated Care Partnership Overarching DSA To ensure that new models of care can be implemented in line with the needs of the west Essex population. This overarching ISP has been drawn up to show the safeguards that are in place to allow sharing to happen safely and to document the sharing that is taking place as part of this work. West Essex CCG Princess Alexandra Hospital (Harlow) Essex Partnership University Foundation Trust (EPUT) Stellar Healthcare Uttlesford Health Essex County Council Sep-2019
0046 - Access to the Child Health Information System for Schools To ensure children in Essex continue to receive the health services that they are entitled to and are not placed at risk by allowing the correct health professionals to be engaged in their health care e.g. National Child Measurement Programme and other screening services as directed by the DoH; to ensure school immunisation programmes are arranged and immunisation programmes are followed., etc. Agreement will ensure that:- Children with no school allocated to them are updated on the CHIS System (TPP SystmOne); Children’s records, moving into or out of the area are transferred/requested and accounted for in a timely manner; That all children living or attending school within area have an electronic Child Health Record. Provide Essex Partnership University NHS Foundation Trust (EPUT) All Essex Schools Apr-2022
0072 - Newton Europe ISP ECC have contracted Newton Europe to understand a whole system diagnostic of the Intermediate Care Pathway. This project includes CCG’s, Acute Hospital Trusts, Providers (including ECL), the ambulance service and the community sector. Essex County Council Newton Europe, ACE, PROVIDE, Mid and South Essex University Hospitals, EPUT Jul-2020

Learning and Education (9)

Title Purpose Lead Organisation Other Organisations Involved Review date
0053 - Attendance Solutions The sharing is necessary to enable the Attendance Compliance Team and Aquinas Provisions to securely share information to issue Penalty Notices in relation to non-school attendance on behalf of Essex schools. This information will only be shared with Aquinas, where express consent has been obtained from the schools commissioning their services. Essex County Council Attendance Solutions Jun-2022
0054 - School Penalty Notice for Non Attendance The sharing is necessary to enable the Attendance Compliance Team and Aquinas Provisions to securely share information to issue Penalty Notices in relation to non-school attendance on behalf of Essex schools. This information will only be shared with Aquinas, where express consent has been obtained from the schools commissioning their services. Essex County Council Aquinas Jun-2022
0055 - Client Caseload Information System (CCIS) Information Sharing Framework To effectively share information relating to young people with learning difficulties and disabilities Essex County Council Thurrock Unitary Authority, Southend Borough Council, Kent County Council, Medway, Royal Borough of Kingston, 15billion, East Sussex Aug-2019
0056 - Local Authority Data Sharing Agreement Twice Yearly Reports ​In order for Local Authorities to fulfil their duty, to encourage, enable or assist effective participation, the records must reflect the full learner picture Department of Education Essex County Council Dec-2019
0057 - Information Sharing Agreement with Education and Learning Services This Information Sharing Protocol sets out the overarching Information Sharing Principles between Essex County Council's and Essex Education learning providers in sharing data between the organisations. Essex County Council Early Years, Primary, Secondary and Post 16 Education and Learning Providers in Essex Dec-2019
0058 - Hertfordshire School Admissions Hertfordshire County Council (HCC) requires data for a transfer to secondary school mail out. They require the information of current year 5 students who live in Hertfordshire but who attend a school in Essex. Once received, the data will be used to distribute information about Hertfordshire secondary schools open events (copy of the leaflet to be sent out attached for information). Essex County Council Hertfordshire County Council Aug-2020
0059 - Exchange of 16-19 Funded Provision Information The data and information shared from Department of Education will enable ECC to plan and conduct further analysis of the funded educational provision for 16-19 year olds in their area. Department of Education Essex County Council Oct-2019
0071 - Data Sharing Agreement between DfE and ECC The LA requires the data as a data controller. It processes the data for purposes described in its relevant privacy notice. The data share is necessary to enable the LA to fulfil its statutory duties related to participation of individuals in England in education, training and employment. Essex County Council Department for Education Apr-2020
0073 - School Penalty Notices – EWASS The sharing is necessary to enable the Attendance Compliance Team and Aquinas Provisions to securely share information to issue Penalty Notices in relation to non-school attendance on behalf of Essex schools. This information will only be shared with Aquinas, where express consent has been obtained from the schools commissioning their services. Essex County Council EWASS Jun-2022

Safer Community (4)

Title Purpose Lead Organisation Other Organisations Involved Review date
0061 - FGM To improve outcomes for children, young people and their families by ensuring they get the services they require.  To protect children and young people from suffering harm from abuse or neglect and to prevent them from offending Essex County Council Barnardos Jun-2022
0067 - Troubled Families Programme The Expanded Troubled Families Programme aims to turn around the lives of families with multiple problems including crime, poor school attendance, anti-social behaviour, unemployment and domestic violence and abuse.​  Data sharing for the purpose of the evaluation of the Programme will significantly improve the evidence base, and improve understanding of whether this type of programme is effective in intervening with families DCLG Essex County Council Dec-2022
0069 - Essex Domestic Abuse Partnership's - VAWG Evaluation The Essex Domestic Abuse Partnership has engaged ARU to evaluate the Violence against Women and Girls (VAWG) programme to inform decision making and planning in relation to future program continuity and improvements. VAWG partners supply personal data for which they are Data Controllers to allow ARU to contact prospective participants to undertake interviews. Analysis of interview responses provides the partners with part of the evaluation of their current services. Anglia Ruskin University Essex County Council Feb-2020
0062 - Overarching Safeguarding ISP Living a life that is free from harm and abuse is a fundamental right of every person. All the signatories to this agreement are at the forefront of preventing harm or abuse and taking action where necessary. Abuse is a violation of an individual’s human and civil rights by any other person or persons. Essex County Council Please contact WEISF for a list of signatures Jun-2022