What is an Information Sharing Protocol?

An Information Sharing Protocol (ISP) is a set of common rules binding on all the organisations involved in an information sharing initiative. They are also known as Data Sharing Agreements (DSA) and Information Sharing Agreements (ISA).

 
The WEISF Partnership are working together to publish all Information Sharing Protocols for you to view here.  
The Protocol provides the purpose of the information sharing initiative, the organisations that will be involved
in the information sharing, the information items to be shared and the basis for sharing.
 
If you are involved in information sharing then use this ISP template​ with guidance notes within the document to help. 
Once signed by all partners involved email it to weisf@essex.gov.uk to be published.
 
The list below shows what partners are sharing and what ISPs are in place.  Refer to these to see if the ISP is already in place.​
 
To aid your search all ISPs have been listed under the following categories:

imageHealth and Wellbeing Information Sharing Protocols​ ​ ​ ​ ​
​Title ​Purpose Lead Organisation​ Other organisations involved Review Date
Integrated Community Based Carers ​An innovative pilot to improve the outcomes of a cohort of unpaid carers identified.  The innovation site is part of the Building Resilience Project which links with the wider programme called Good Lives.The innovation site will be primarily focussed as a carer initiative working to identify carers of older adults, avoid carer breakdown and prevent crisis. Essex County Council​ ​Action For Family Carers (AFFC) Under Review

Suicide Data - Southend on Sea Borough Council & Essex County Council

 

​Enabling the suicide audit work in order to understand local suicide risk.  This will inform a suicide prevention plan which will identify the initiatives required to address local suicide risk. ​Southend Borough Council ​Essex County Council Under Review
School Information for Child Health Teams
 
​​To identify the school which a child is attending to ensure that the correct health professionals are engaged so that children across Essex receive health services that they are entitled to, and to ensure that children are not placed at risk. ​Essex County Council ​Provide Under Review
Anglian Community Enterprise NCMP Data 5 - 19 service Sharing of information to ACE when it is identified by Provide CIC via NCMP data that a child residing in Essex (excluding Southend and Thurrock) is classed as overweight. ​Anglian Community Enterprise ​Provide Under Review
BTUH Breastfeeding ISA Requires the Provide Infant feeding Support Service to make contact with all pregnant women known to the services within the area and new parents in the postnatal period and offer infant feeding advice. ​Basildon and Thurrock University Hospitals NHS Provide Under Review
​Provide and EP POLIT Information Sharing Agreement ​To help Essex Police quickly identify if children are being sexually abused by occupants at specified addresses. ​Provide ​POLIT Under Review
ECC School Attendance Information ​To identify the school that a child is attending in order to ensure that the correct health professionals are engaged. ​Essex County Council ​Provide Under Review
PROVIDE CAVS  Information Sharing Agreement Live Birth Data ​To ensure that new parents are fully informed of the vital services available to them through the children centres in a timely manner. ​Provide ​Castle Point Association of Voluntary Under Review
CHIS - Health Visiting Case Loads ISA To ensure that every child under 5 is registered with the Child Health Information Service. To ensure that children receive health services that they are entitled to and to ensure that children are not placed at risk. ​Provide ​SEPT, NELFT, ACE Under Review
​Essex Healthy Lifestyles - BTUH Antenatal Smoking Information To exchange personal Information, and any relevant clinical information to provide a continuity of care to assist with smoking cessation for women during their pregnancy. ​Provide ​BTUH Under Review
Essex Sexual Health Service Overarching ISA ​To provide information on 'who, what, when, where, why and how'​ personal data is to be shared between the parties to this agreement in order to run the service.

​Provide ​SEPT, Colchester Hospital University NHS Foundation Trust, SH:24, Terrence Higgins Trust, Brook Young People, Healthy Living Partnership Limited, Essex Community Pharmacists Under Review
​Syrian Vulnerable Persons Resettlement Scheme Data Sharing Protocol​
​The Authority will share personal data described at Section 7 of this Annex B to inform the recipient of the specific needs of the beneficiaries, and aid the ongoing resettlement planning. ​Home Office ​October 
2017
New Birth Data shared Between Provide, Southend and it's Childrens Centres​ To regulate specific Information Sharing. To enable these organisations to perform their statutory duty under Sections 10 and 11 of the Children's Act 2004 and is in keeping with the Government's Children's Centre Statutory Guidance. ​Southend-on-Sea Borough Council Provide, Southend University Hospital NHS Foundation Trust ​August 2017
​Southend Information Sharing Protocol​ ​This is an innovative pilot in Southend - Dance to Health is a pioneering nationwide falls prevention dance programme for older people. Combining evidence and physiotherapy with the creativity, expression and energy of dance it reduces falls by up to 55%. ​Southend on Sea Borough Council ​DanceEast, AE-SOP ​January 2018
 
imageLearning and Education​ ​ ​ ​ ​​
​Title ​Purpose Lead Organisation Other Organisations Involved ​Review Date
2016 - School Intake Lists​ ​To regulate the sharing of specific information between Southend on Sea Borough Council and Provide to enable these organisations' to perform their statutory duties ​Southend on Sea Borough Council ​Provide ​December 2017
School Penalty Notice for Non Attendance  To enable Aquinas to manage no-school attendance matters on behalf of the schools within Essex who commission their services. ​Essex County Council ​Aquinas January 2018
School Penalty Notice for Non Attendance​ To enable EWASS to manage no-school attendance matters on behalf of the schools within Essex who commission their services.​ ​Essex County Council ​EWASS ​January 2018

​Education Planning ​

​To ensure that children in Essex receive the universal service of education, to which they are entitled. ​Essex County Council ​NHS England Midlands & East(East) October 2017

Client Caseload Information System (CCIS) Information Sharing Framework

​To effectively share information relating to young people with learning difficulties and disabilities

 

​Essex County Council

Thurrock Unitary Authority, Southend Borough Council, Kent County Council, Medway, Royal Borough of Kingston, 15billion, East Sussex

August 2019

​Palmers Sharing Agreement (October 2016)​ ​Introduction of Raising of the Participation Age, young people have a duty to remain Education, Training or Employment until their 18th Birthday. The duty on the Local Authority is to track the participation of young people. The department for Education monitors the performance of Local Authorities in delivering their duties, using data collected by the authorities and submitted to the National Client Caseload Information System (NCCIS). Tracking young people's participation is key element of these duties. ​Southend-On-Sea Borough Council ​Palmers College October 2017
EFA DSP for Local Authorities​ ​Staff Admin, Advertising, Marketing and Public Relations, Accounts and Records, Property Management, Leisure and Cultural Services, Education, Assessment and Collection of Taxes and other Revenue, Benefits, Grants and Loans Administration, Planning, Licensing, Registration and Regulation, Social Services, Crime Prevention and Prosecution of Offenders, Corporate Functions, Other non-commercial and commercial activities ​Education Funding Agency (EFA) ​Southend-on-Sea Borough Council Under Review
Local Authority Data Sharing Agreement Twice Yearly Reports​ ​In order for Local Authorities to fulfil their duty, to encourage, enable or assist effective participation, the records must reflect the full learner picture ​Skills Funding Agency ​November 2017
 
imageSafer Community
​Title ​Purpose Lead Organisation ​Other Organisations Involved Review Date

Seven Force Strategic Collaboration

 

​The Seven Force Strategic Collaboration programme is managed by a team which develops business cases with proposals for the forces to collaborate in "Areas for Potential Collaboration"; these have been defined as: Criminal Justice and Custody, Shared business support services, Athena-related functions (such as crime investigation and intelligence) and; Operational policing elements which are suited to a multi-force delivery mode. ​Essex Police ​Bedfordshire Police, Cambridgeshire Constabulary, Hertfordshire Constabulary, Kent Police, Norfolk Constabulary and Suffolk Constabulary Under Review
FGM​ ​To improve outcomes for children, young people and their families by ensuring they get the services they require.  To protect children and young people from suffering harm from abuse or neglect and to prevent them from offending. ​Essex County Council ​Barnardos ​October 2017

Troubled Families Programme

 

The Expanded Troubled Families Programme aims to turn around the lives of families with multiple problems including crime, poor school attendance, anti-social behaviour, unemployment and domestic violence and abuse.​  Data sharing for the purpose of the evaluation of the Programme will significantly improve the evidence base, and improve understanding of whether this type of programme is effective in intervening with families.

​Department for Communities & Local Government (DCLG) ​Essex County Council December 2022
​Basildon Community Safety Partnership​ ​To facilitate information sharing between signatory partners in the implentation of the Community Safety Partnership Strategy 'Reducing Crime and Anti-Social Behaviour in the Basildon Borough 2015 to 2018 ​Basildon Borough Council ​Essex Police, Essex Community Rehabilitation Company, National Probation Service, Essex County Council, Essex Fire and Rescue Service, Basildon and Brentwood CCG ​November 2017
DPaRS ISP​ ​By sharing, matching and modelling pseudonymised data, we expect to gain additional insight into the issue of school readiness in Vange that will inform commisioning interventions to support the community in improving outcomes in early years. ​Essex County Council ​Basildon Borough Council, Essex Police, University of Essex ​November 2017
ECC ISP - TCA​ ​To improve lives for vulnerable adults, children, young people and their families across Essex, delivering fiscal benefits and an increase in public value. ​Essex County Council ​Basildon Borough Council, Essex Police, University of Essex ​November 2017
​Hard Shoulder and Red-X Enforcement Trial​ ​To assist in the enforcement of certain motorway offences ​Essex Police ​DVLA Under Review
 
imageGrowing Essex Economy​ ​ ​ ​ ​
​Title ​Purpose ​Lead Organisation ​Other Organisations Involved ​Review Date
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Basildon Borough Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. Essex County Council ​Braintree District Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Brentwood Borough Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Castle Point Borough Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Chelmsford City Council ​​Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Colchester Borough Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council Epping Forest District Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Harlow Council Under Review
​Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Rochford District Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Tendring District Council Under Review
Electoral Register ​Verification, entitlement to be included on the electoral register and electoral administration. ​Essex County Council ​Uttlesford District Council Under Review
​South East Local Enterprise Partnership (SELEP) Skills Data Sharing Agreement ​To inform the continued development and implementation of the LEP Local Growth and Strategic Economic Plans ​Essex County Council

​East Sussex County Council, Medway Council, Southend-On-Sea Borough Council, Kent County Council, Thurrock Council

Under Review​
​VOA Information Sharing Protocols ​This ISP sets out the overarching arrangements for all information that is shared by Valuation Office Agency (VOA) with the Billing Authority ​Valuation Office Agency ​Thurrock Council ​December 2017
​VOA Information Sharing Agreement​ ​This ISP sets out the specific information sharing arrangements for the sharing of data by the Valuation Office Agency (VOA) with the Billing Authority ​Valuation Office Agency ​Thurrock Council ​​December 2017
VOA HMRC Information Sharing Protocols ​This ISP sets out the overarching arrangements for all information that is shared by Valuation Office Agency (VOA) with the Billing Authority Valuation Office Agency

Braintree District Council

February 2018
VOA HMRC Information Sharing Agreement​ ​This ISP sets out the specific information sharing arrangements for the sharing of data by the Valuation Office Agency (VOA) with the Billing Authority ​Valuation Office Agency ​Braintree District Council ​​February 2018
 

 

 

 

 

 

 
 
 
 
 
 
 
 
 

 
 
 
 
​​​​
​​​​​​​​​​​​
​​
​​